OwnsteadSystems

Ownstead Core · ERP for manufacturers & distributors

The ERP your
business owns.

A proven core, extended around how your shop actually works, with intelligence built in. And it’s yours to keep.

Get started Try the demo

Dallas–Fort Worth · Oklahoma City

The Ownstead dashboard showing inventory value, open orders, cash position and what needs attention
90%Already builtProven modules, ready on day one
10%Built with youThe part that makes you different
100%YoursSource code included

One core. Extensions that fit your shop.

A proven core, built out around how you actually work.

Ownstead Core covers what every manufacturer needs: sales, production, inventory, quality, shipping and accounting. Then we build extensions on top of it for the way your shop runs. That is why delivery takes weeks, not a multi-year implementation.

Standard core

Quoting, orders, work orders, inventory, receiving, shipping, quality.

Custom extensions

Your routings, approvals, documents, integrations, customer requirements.

Upgrade-safe

Extensions plug into the core, so your changes don’t break when the core improves.

Intelligence built in

An ERP that knows your floor.

Quality management, end to end

Build inspection plans right on the customer’s drawing: place numbered balloons, set tolerances with a built-in calculator, assign gauges and defect classes. Set AQL sampling by lot size. Inspectors run it on a tablet, sign in with their own PIN, record readings and sign off. Out-of-tolerance readings fail as they’re entered. Open NCRs and CAPAs from the same screen.

A scheduler that knows who can do the job

The production scheduler works from the real shop: each workstation’s capacity, each person’s certifications and training, PTO and sick days, job priority and due dates. If your only certified welder is out, it re-plans and recommends who is qualified instead.

Training matrix that drives the schedule

Skills and certifications aren’t in a separate spreadsheet. They decide who can be assigned to what, and expiring certs get flagged before they cause a problem.

Copilot inside the ERP

Ask in plain English (“which POs are late?”, “what’s our on-hand for 6061 bar?”). It reads purchase orders and flags unusual invoices or payments (watchdog).

Mobile workstations on the floor

Rolling tablet stations put the ERP where the work happens. Operators sign in with their name and PIN to clock in, start and finish jobs and record inspections; managers walk the floor with live status on a tablet or phone. Shared stations instead of a desk PC for every operator keep it affordable.

AI-assisted migration

We map your legacy data (Global Shop, Sage and others) and run old and new systems side by side, so you cut over with numbers that match, not on faith.

Built around your process

Bring us your process. We’ll build it into the system.

Every shop has the thing that doesn’t fit the software: a quality step that happens at three different stations, a shift pattern built around one specialist, a customer who needs a specific inspection record. We sit down with the people who do the work and build the system around that.

Quality, your way.

Start from the standard QC module, then add what you need: inspection steps distributed across processes, first-article rules, customer-specific plans, PPAP packages.

Scheduling, your way.

We map how you actually cover shifts, specialists and constraints, then make the scheduler follow that.

Real, not a mock-up.

The demo runs the same software our clients run their businesses on.

Three scenarios we run on the first call

1 · Drawing to inspection

Quality: from customer drawing to signed inspection.

  • Upload the drawing and balloon every characteristic, with its tolerance, gauge and defect class
  • AQL sampling (ANSI/ASQ Z1.4) sets how many pieces to check
  • Readings are checked as they are entered: a bore 0.0003″ over its limit fails on the spot
  • The failure opens a nonconformance, linked to the job and the inspection
An inspection plan with numbered balloons on a machined part drawing

2 · A certified welder calls out sick

Re-plan the day before the first shift starts.

  • Shows who holds the weld certification, who is on leave today and what each person costs
  • Proposes new times on real machine and crew calendars, around a weld station that is down for repair
  • Checks every job against its promised ship date before anything moves
  • A lead reviews the plan and applies it. Nothing changes on its own
The weld assignment screen recommending a certified welder, with one welder on PTO and one out sick

3 · Supplier award

Three quotes in. Pick the one that keeps the job on time.

  • Every vendor’s piece price, tooling and lead time side by side, with the gap to the lowest
  • Lead times weighed against the date the job needs the parts
  • In the example, the cheapest foundry misses that date by two weeks. The one we award costs $350 more on 500 pieces (4.5%) and ships in 28 days
  • Awarding asks for confirmation, and any later swap keeps its reason in the history
Three vendor quotes compared by price, tooling and lead time, with the award marked

The actual software

Not a mockup. This is what your team would use.

Sales & CRM

Every lead, and what happens next.

  • Pipeline by stage
  • Follow-ups that remind the right person
  • RFQs handed straight to quoting
The CRM leads screen with pipeline by stage

Quality

Inspections, NCRs and corrective actions in one place.

  • Pass rates and yield at a glance
  • Every nonconformance tracked to closure
The quality command center with inspection pass rate and open corrective actions

Customers

Know every account, and where it is.

  • Orders, quotes and contact history together
  • Customers mapped for planning visits
The customer list with orders, terms and contacts

Production

What is on the floor, and what is late.

  • Work orders by status and due date
  • Built to order or to stock
The work orders list with status and due dates

Shown with sample data

Click through the demo yourself

What is already built

Pick the pieces you need.

Tap any module to add it to your request.

Ownership and hosting

Run it with us, or run it yourself. Either way, it’s yours.

 We host itYou host it
Hosting, backups, updatesWe handle itYou do, with our runbooks
SupportMonthly planOptional: hire us when you want
What you getSame system, no IT burdenSource code, deployment tools, backup and restore workflows, upgrade instructions: the same tooling we use on our own hosted systems
Cost after buildMonthlyNothing required

Perpetual license. You have the right to use and modify the system as you wish, forever. Bring in your own developers, or hire us for upgrades and new extensions whenever you want. If you never want to pay us again, you don’t have to.

Third-party services the system connects to, such as the AI copilot’s API account or your accounting software, need their own accounts with those providers.

How it works

Four steps. The first one is free.

Free consultation

We learn how your business runs and what you want the system to do. No charge, no obligation.

Your price

A fixed quote for the system you actually need, built from that conversation. No subscription.

Build and run side by side

We fit the system to you with your team, and run old and new together until the numbers agree.

Hand over

You get the code, the docs, and a choice of support.

Tell us what you run today.

Book a free consultation and fit assessment. We will learn what you need, tell you honestly whether we fit, and price the system around it. You pay once and own it. No subscription.

Get started

Not for very small businesses or anyone shopping on monthly price. We will tell you if that is you.